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Workforce management (WFM)

Workforce management (WFM), WFM software, and workforce-managed services

Many organizations still use back-and-forth emails, manually-created spreadsheets, and hard-copy roster sheets to organize their schedules and workloads. Surprised? Or is your company one of them?
Keep reading if you are ready to hop on the Workforce Management (WFM) bandwagon but need help figuring out where to begin.

In this blog post, we will cover the following:

What is Workforce Management (WFM)?

Workforce Management (WFM) refers to a set of processes used by a company to streamline operation workflow. It is intended to maximize resource management and workforce productivity, ensuring the most effective use of labor and enabling more precise forecasting of workforce planning.

In simpler terms, Workforce Management is an institutional process that improves  performance and proficiency.

The two main aspects of WFM are demand orientation and optimization, and advantages may include the following:

  • Reduced operational costs
  • Increased service levels, productivity, and product adoption
  • Improved employee adherence, utilization, and empowerment through direct involvement in the scheduling process
  • Improved forecasting and time management
  • Optimized omnichannel support
  • Maximized customer experience
  • Accurate reporting, data collection, and analytics
  • Eliminated training costs of in-house WFM personnel
  • Freed resources for strategic projects
meeting Workforce management (WFM)

What is a Workforce Management solution or WFM software?

A Workforce Management Solution or WFM software is an umbrella term for desktop and mobile programs that optimize, automate, and organize the Workforce Management process.

Think of it as the motherboard of an organization –  a single platform that connects all of the components. Essentially, it’s a tool with features such as workforce analytics, forecasting, employee scheduling, and attendance tracking software that replaces time-consuming tasks and provides insights and data analyses.

Is WFM software the same as HCM software?

Although these two terms are often used interchangeably, they are somewhat different.

Human Capital Management (HCM) software, as the name implies, is used by the – you guessed it – Human Resources department to drive productivity and business value by organizing HR processes such as employee recruiting, hiring, onboarding, training, and payroll, among others.

On the other hand, WFM software is used to track time and attendance, assign work, schedule shifts, budget, and forecast demand, and ensure that the workforce is managed and operated as effectively as possible by assigning tasks to employees with a matching skill set.

Which industries can benefit from implementing a WFM tool?

Organizations have adopted WFM software from a variety of industries in an effort to reduce costs and improve workforce effectiveness. In particular, companies with a mix of part-time and full-time employees who work shifts and deal with fluctuations in demand volume can benefit significantly from implementing a WFM solution.

WFM is well suited for organizations in industries such as customer service, hospitality, retail, and healthcare, among others. However, Workforce Management can be beneficial in other sectors and industries. Regardless of whether the company is a large enterprise, a midrange company, or a small business, implementing a workforce management tool can prove vital to any business management strategy.

Workforce management (WFM) office

How to choose the right WFM software?

There are various WFM solutions out there. Choosing the right software depends on the company’s size, industry, business objectives, and whether there is a need for a general solution that covers numerous or specialized aspects. Some tools are standalone and are optimized for one task, while others offer a more comprehensive suite of cloud solutions.

FrontLogix can help you in choosing the right WFM solution for your company’s needs. As experts in client and team onboarding, we will advise you on everything you need to know to develop a tailored WFM strategy for your business.

We provide assistance through every step of the project – from labor forecasting and scheduling, developing scheduling rules, identifying and implementing best practices, to delivering best-in-classWFM tactics and strategies.

FrontLogix’s WFM-managed services include:

  • Strategic WFM support and consultation
  • Precise data integration with your WFM system
  • Help in labor forecasting and scheduling
  • Optimization of workforce resources
  • Cost-effective access to skilled and experienced WFM resources
  • Comprehensive reporting
  • Management analytics
  • Efficiency enhancement
  • Cost management improvements
  • Performance monitoring

FrontLogix is a flexible and resourceful extension to your WFM system that willhelp optimize the customer experience, reach new levels of productivity, and enhance your employee engagement and customer experience – while reducing costs.

We provide access to a team of WFM product experts, integration specialists, and industry veterans 24 hours a day, 7 days a week.

As pioneers in workforce management systems, you can benefit from our decades-long experience and:

  • Maximize the overall customer experience
  • Utilize experienced WFM resources at a lower cost
  • Avoid investment losses caused by employee turnover
  • Increase product adoption
  • Increase productivity
  • Eliminate training costs of in-house personnel
  • Increase service levels
  • Improve forecasting and time management
  • Improve agent adherence and utilization
  • Optimize omnichannel support